Documentation & Archivist Job at Alight Rwanda | Apply by 1 November 2026

About Alight Rwanda

Alight Rwanda, formerly known as the American Refugee Committee, has been delivering humanitarian programs since 1994. The organization works in all five refugee camps in Rwanda, providing integrated services in protection, health, livelihoods and community development. Its work includes initiatives that promote gender equality, reduce gender-based violence and empower vulnerable communities.

Primary Purpose

The Documentation & Archivist is responsible for creating and organizing an archive or coherent collection of documents and ensuring that records are properly classified, maintained, accessible and safeguarded.

Primary Duties and Responsibilities

• Develop and operate a documentation and archive system for the health facility in line with established practices and standards.
• Develop and implement, in collaboration with relevant staff, an information classification and access policy.
• Maintain effective cataloguing and indexing of documents and regularly update the Health Facility’s documentation database.
• Receive, register and file documents.
• Organize the documentation and archives of each unit.
• Analyze information and submit corresponding reports.
• Enter documents into the database using available software.
• Index and file documents according to documentation policies, rules and regulations.
• Perform other related duties as required by the supervisor.

Minimum Qualifications and Experience

• At least A1 qualification in Records and Archives Management, Information Science and Library Management, Information Management, Library Science or another related field.
• At least 1 to 2 years of experience in documentation, records management or archives.

Required Knowledge

• Working knowledge of relevant principles, practices and procedures.
• Working knowledge of business law.
• Working knowledge of applying data processing to accounting operations.
• Some knowledge of auditing principles and practices.
• Some knowledge of office practices and systems.

Key Behaviors and Abilities

• Strong records management skills, including organizing, classifying, filing, retrieving and maintaining physical and electronic records.
• Commitment to Alight’s program vision, mission and organizational values.
• Integrity, confidentiality, accountability and professionalism when handling sensitive information.
• Strong written and verbal communication skills.
• Excellent attention to detail in document verification, data entry, indexing, archiving and records tracking.
• Initiative and resourcefulness in improving filing and document retrieval systems.
• Strong organizational and time-management skills.
• Commitment to data protection, retention schedules and document control procedures.
• Ability to use digital tools and electronic records management systems.
• Ability to collaborate across departments, support audits and facilitate timely access to records.

Application Guidelines

Interested and qualified candidates should submit their application to the Alight Rwanda Executive Director through the official Jobvite application link.

Prepare all the following documents in one document:

• One-page cover letter.
• Updated CV (maximum 3 pages).
• Copy of diploma.
• Copy of ID.
• Names, titles and contact details of three relevant professional referees, including the most recent employer or supervisor.