Office Administrator Job in Kigali, Rwanda | Deadline 30 November 2026

About the Role

The Office Administrator will support the smooth day-to-day running of office operations through administration, purchasing coordination, supplier follow-up, record keeping, facilities support and internal coordination.

This is a full-time position based in Kigali, Rwanda, reporting to the Administration & Operations Manager.

Key Responsibilities

• Handle daily office administration, document control, filing and shared records.
• Coordinate approved purchasing and procurement of office supplies, equipment, materials and services.
• Request quotations, maintain supplier records, compare basic commercial information and follow up orders and deliveries.
• Manage office supplies, stock records, inventory counts and replenishment requests.
• Coordinate meeting rooms, facilities, vehicles and drivers, maintenance, vendors and routine service requests.
• Prepare and maintain schedules, trackers, purchase records, inventory records and administrative reports.
• Support internal departments with approved forms, records, meeting arrangements and general coordination.
• Follow up assigned requests to completion and escalate unusual or sensitive matters when needed.

Qualifications and Experience

• Diploma or equivalent qualification in Office Administration, Business Administration, Procurement, Operations, Business Support or a related field.
• Minimum 2 years of relevant experience in administration, office operations, purchasing/procurement coordination or business support.

Required Skills

• Office administration and coordination.
• Google Sheets and Microsoft Excel.
• Purchasing and procurement coordination.
• Google Drive, shared folders and shared documents.
• Supplier and vendor communication.
• Email, Microsoft Word, Google Docs and general office computer skills.
• Inventory and document management.
• Strong organization, follow-up and attention to detail.

Language Requirements

• Working knowledge of English.
• Fluent Kinyarwanda.
• Mandarin Chinese is an added advantage.

Digital Skills

Applicants should be comfortable using Google Sheets, Microsoft Excel, Google Drive and shared folders, email, document creation tools and accurate electronic record keeping.