1. About the University of Global Health Equity (UGHE)
The University of Global Health Equity (UGHE) is an innovative university established in Rwanda in September 2015. The institution focuses on training the next generation of global leaders in healthcare delivery.
UGHE promotes health equity, social justice, academic excellence, and transformational changes in healthcare systems.
The university is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization committed to providing quality healthcare to underserved and marginalized communities.
2. Job Overview
The University of Global Health Equity (UGHE) is seeking a qualified and experienced professional for the position of Grants Analyst, Gates Foundation Partnerships in Kigali, Rwanda.
The successful candidate will support grant management, financial reporting, budgeting, contract administration, and sub-award management for projects supported by the Gates Foundation.
UGHE serves as the primary grant recipient and institutional steward for investments supporting the African Neonatal Association (ANA), the African Neonatal Network (ANN), and government-led neonatal respiratory care investment roadmaps implemented in partnership with Jhpiego.
The Grants Analyst will work closely with the Head of Grants, Gates Foundation Partnerships team, Finance and Grants Management departments, and other institutional partners to ensure effective financial accountability and compliance with grant requirements.
3. Key Responsibilities
A. Grants and Contract Administration
The Grants Analyst will:
- Maintain and regularly update the UGHE grants and contracts tracking system.
- Organize and maintain accurate records of all grant-related documentation.
- Ensure proper implementation of financial and non-financial grant tracking mechanisms.
- Review and draft contracts for sub-award institutions and consultants.
- Participate in the development and renewal of grant proposals.
- Coordinate meetings and conference calls and prepare and distribute meeting minutes.
B. Grants and Contracts Reporting
Responsibilities include:
- Review monthly grant expenditures to ensure accurate transaction coding.
- Identify and address accounting coding discrepancies.
- Identify transactions requiring reclassification and ensure appropriate processing.
- Prepare funder invoices and financial reports based on actual expenditures.
- Review expenses allocated to grants and contracts to ensure compliance with approved budgets and agreements.
- Participate in grant and contract financial closure processes at the end of fiscal years and grant periods.
C. Sub-Award Management
The successful candidate will:
- Draft and negotiate sub-award agreements in line with funder and UGHE requirements.
- Ensure all sub-award documentation is complete and compliant.
- Provide guidance and training to sub-awardees on contractual obligations and reporting requirements.
- Monitor sub-award implementation against approved budgets and deliverables.
- Review sub-award budgets and financial reports.
- Maintain comprehensive records of sub-awardee performance and documentation.
D. Due Diligence
- Conduct due diligence assessments for sub-awardees.
- Support the overall due diligence process.
- Verify that sub-award partners meet institutional and donor requirements.
E. Proposal Writing and Budgeting
- Provide support throughout the grant application process.
- Develop detailed budgets for grant applications.
- Support organizational planning and budgeting processes.
- Contribute to grant proposal development and financial planning.
F. General Responsibilities
- Support urgent grant-related activities and events when required.
- Review grant files to ensure all financial accountability documentation is available.
- Perform other duties assigned by the Head of Grants.
4. Qualifications and Requirements
Academic Qualifications
Applicants must have:
- A Master’s degree in Finance, Accounting, or a related field.
Professional Experience
Candidates must demonstrate:
- At least 5 years of experience in grants management.
- A minimum of 2 years of experience working in an analyst role.
Technical Competencies
The ideal candidate should have:
- Strong knowledge of basic accounting standards.
- Advanced computer skills, particularly Microsoft Excel.
- Experience with accounting software.
- Familiarity with Microsoft Dynamics NAV is an added advantage.
- Excellent English communication skills.
- Knowledge of Kinyarwanda is preferred.
- Strong attention to detail and adaptability to changing work environments.
- Commitment to global health equity and social justice.
5. Behavioral Competencies
Applicants should demonstrate:
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong analytical and data-driven decision-making skills.
- Excellent interpersonal and communication abilities.
- Ability to work effectively in a fast-paced environment.
- Flexibility and adaptability.
- Ability to collaborate with culturally diverse teams across departments and countries.
- Strong written and verbal communication skills.
- Good judgment and creative problem-solving abilities.
- Diplomatic skills and professionalism when handling challenging work situations.
6. How to Apply
Interested and qualified candidates should prepare the following application documents:
- Updated Curriculum Vitae (CV).
- Copies of academic degrees.
- Cover letter explaining their interest in UGHE and relevant professional experience.
Applicants should upload all required documents under the Additional Files tab on the official UGHE application page.
Application Deadline: Not specified in the provided vacancy announcement.
Application Portal: Visit the official UGHE careers website to access the application page.
7. Equal Employment Opportunity
The University of Global Health Equity is an equal opportunity employer.
All qualified applicants will receive consideration without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
8. Safeguarding and Prevention of Sexual Exploitation, Abuse and Harassment
UGHE is committed to protecting students, staff, contractors, visitors, and community members from sexual exploitation, abuse, harassment, and all forms of systemic abuse.
The university conducts pre-employment checks in accordance with its safeguarding policies.
Previous employers may be contacted to provide information about findings or investigations involving fraud, harassment, sexual harassment, or other forms of systemic abuse.
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