An opportunity is available for an experienced Transportation Supervisor to oversee transport operations, fleet management and logistics coordination in Kigali, Rwanda.
The successful candidate will be responsible for ensuring the safe, timely and cost-effective movement of commercial vehicles, heavy equipment, cargo and spare parts. The role involves supervising drivers and field operations, coordinating transport schedules, controlling operational costs and ensuring compliance with relevant transport and safety requirements.
About the Position
The Transportation Supervisor will coordinate end-to-end fleet and transportation activities, from daily vehicle dispatch and route planning to delivery confirmation and operational reporting.
The position requires strong leadership, practical transport management experience, financial awareness and the ability to coordinate drivers, logistics teams, commercial departments and external transport service providers.
The role also involves transportation activities across Uganda and wider East African transit corridors, with specific responsibilities relating to Ugandan transport regulations.
Key Responsibilities
1. Fleet Dispatch and Transportation Operations
The successful candidate will:
- Develop and implement daily vehicle routing, cargo scheduling and equipment transportation plans.
- Monitor vehicle movements, turnaround times and field logistics operations.
- Address transport delays, route challenges, roadside incidents and mechanical breakdowns.
- Establish and enforce procedures for cargo loading, offloading, lashing, transit inspections and delivery confirmation.
- Ensure proper signing and reconciliation of Proof of Delivery (POD) documents.
- Coordinate third-party logistics providers and outsourced transporters, including specialized haulage services.
2. Driver Supervision and Fleet Maintenance
Responsibilities include:
- Supervise, dispatch and evaluate fleet drivers and field operational personnel.
- Set performance targets and monitor staff productivity.
- Organize driver safety briefings, defensive driving sessions and customer service training.
- Monitor preventive vehicle maintenance, roadworthiness inspections, tyre management and fuel reconciliation.
- Manage driver attendance, shift schedules, travel allowances and workplace conduct.
- Promote safe and professional working practices among transport personnel.
3. Transportation Cost Control and Reporting
The Transportation Supervisor will:
- Monitor transportation costs, including fuel consumption, cost per kilometre, toll charges, escort fees and driver allowances.
- Work with commercial and sales teams to prepare transport cost estimates and logistics plans.
- Support feasibility assessments and execution of heavy equipment, project cargo and bulk transportation contracts.
- Prepare weekly and monthly operational reports.
- Track on-time delivery, fleet utilization, fuel variances and transportation incidents.
4. Health, Safety, Environment and Regulatory Compliance
The role requires the candidate to:
- Enforce compliance with Ugandan traffic regulations, axle-load limits and transit documentation requirements.
- Ensure that heavy equipment transportation permits are obtained where required.
- Monitor vehicle insurance, statutory inspections, operational licences and relevant safety permits.
- Coordinate with traffic authorities, police, highway revenue checkpoints and customs transit clearance points.
- Work with client site safety officers to resolve transportation and operational challenges.
- Maintain appropriate safety and environmental standards across fleet operations.
Key Performance Indicators (KPIs)
Performance will be assessed using the following indicators:
- On-Time Delivery: Achievement of scheduled customer deliveries and internal transfer orders.
- Safety and Incident Rate: Prevention of major road accidents, traffic violations and cargo damage.
- Cost and Fuel Control: Management of fuel consumption variances and third-party transport expenses within allocated budgets.
- Fleet Availability: Vehicle uptime and compliance with scheduled maintenance programmes.
- Documentation Compliance: Collection, verification and system recording of Proof of Delivery documents and transit waybills within 48 hours after trip completion.
Qualifications and Requirements
Academic Qualifications
Applicants must have:
- A Bachelor’s degree from a recognized institution in Logistics and Supply Chain Management, Business Administration, Industrial and Organizational Psychology, or a related field.
- MBA coursework or professional certifications in Financial Management or Logistics will be an added advantage.
Professional Experience
Candidates should demonstrate:
- At least five years of progressive experience in transportation, fleet operations or logistics distribution.
- A minimum of two years in a supervisory or team leadership position.
- Experience involving commercial vehicles, heavy machinery, trucks, oil and gas distribution or project cargo transportation is strongly preferred.
- A proven ability to supervise frontline teams, manage operational budgets and improve route logistics.
Technical Skills and Other Requirements
- Driving Licence: A valid Ugandan driving licence.
- Police Clearance: A clear criminal record supported by valid police clearance or a certificate of good conduct.
- Computer Skills: Advanced Microsoft Excel proficiency, including pivot tables, formula modelling and reporting.
- Fleet Technology: Familiarity with GPS vehicle tracking systems and fleet telematics.
- Business Systems: Knowledge of CRM and ERP platforms.
- Languages: Full professional proficiency in written and spoken English and native fluency in Luganda. Swahili proficiency is an added advantage.
Core Competencies
The ideal candidate should demonstrate:
- Operational Problem-Solving: Ability to respond effectively to transport emergencies, roadside challenges and transit negotiations.
- Commercial and Financial Awareness: Strong cost-control skills and understanding of operational budgets and resource allocation.
- Leadership and Accountability: Integrity, proactive communication and commitment to workplace safety and regulatory compliance.
How to Apply
Interested candidates who meet the stated requirements should submit their applications by email.
Application Email: deborahkanimba@gmail.com
Deadline: 12 December 2026
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