Hope Walks Rwanda is inviting applications from experienced and qualified event management professionals for the position of Event Organizer (Consultant / Event Lead) to coordinate the upcoming RunFree Global Clubfoot Conference 2027 in Kigali, Rwanda.
The conference is scheduled to take place in September 2027. The selected consultant will lead the planning, coordination, and execution of the international event, working closely with Hope Walks leadership and Global Clubfoot Initiative (GCI) representatives.
Candidates with experience organizing international conferences, health workshops, and large-scale public events in Rwanda are encouraged to apply.
About Hope Walks Rwanda
Hope Walks works to establish sustainable national clubfoot programs in low- and middle-income countries. The organization brings together experienced and dedicated professionals to improve access to care for children born with clubfoot and support their families.
Hope Walks Rwanda, also known as the Rwanda Clubfoot Program, is registered as an international non-governmental organization under registration number N 000034/RGB/NGO/RC/06/2025.
The organization is a member of the National Non-Governmental Organizations (NINGO) network and works in partnership with the Ministry of Health of Rwanda.
Hope Walks Core Values
All Hope Walks employees and representatives are expected to demonstrate the following core values:
1. Striving for Excellence
Pursuing the highest standards of quality in delivering care and services to children, families, and stakeholders.
2. Working in Partnership
Building constructive and lasting relationships while recognizing that collaboration strengthens the organization’s impact.
3. Living with Integrity
Demonstrating honesty, truthfulness, and consistency in actions and communication.
4. Serving with Compassion
Showing kindness and empathy while working to relieve suffering and provide hope to others.
Position Overview
Hope Walks Rwanda is seeking a dynamic, highly organized, and results-oriented Event Organizer to lead the preparation and delivery of the RunFree Global Clubfoot Conference 2027 in Kigali.
Working under the direct supervision of the Hope Walks Country Director, Regional Manager, and Global Clubfoot Initiative (GCI) leaders, the selected professional will coordinate all aspects of the event, from initial planning through implementation and post-event reporting.
The successful candidate will ensure that the conference is professionally organized, well-coordinated, and delivered according to the agreed operational requirements.
Scope of Work and Key Responsibilities
1. Event Planning and Logistics
The Event Organizer will:
- Develop a detailed operational plan for the Global Clubfoot Initiative event.
- Prepare the venue layout and master event schedule.
- Develop and maintain comprehensive logistical checklists.
- Coordinate the planning and preparation activities required for successful event delivery.
2. Vendor and Stakeholder Coordination
Responsibilities include:
- Liaising with venue management and service providers.
- Coordinating audio-visual providers and media partners.
- Working with local authorities to obtain necessary permits.
- Ensuring appropriate technical support and logistical arrangements are available for the event.
3. Participant and Guest Management
The selected consultant will:
- Manage guest invitations and participant registration processes.
- Coordinate attendee flow and on-site orientation.
- Organize field trips where applicable.
- Ensure participants and guests receive appropriate information and support throughout the event.
4. Media and Public Relations
The Event Organizer will:
- Coordinate media attendance and partner participation.
- Prepare and coordinate press releases.
- Organize radio promotion activities.
- Support social media coverage in collaboration with the communications team.
- Ensure appropriate media coordination before and during the conference.
5. On-Site Event Execution
During the conference, the successful candidate will:
- Oversee event setup and preparation.
- Manage timekeeping and adherence to the event schedule.
- Coordinate staff and volunteer assignments.
- Monitor safety protocols throughout the event.
- Ensure activities run smoothly during the conference days.
6. Post-Event Reporting
Following the event, the consultant will:
- Prepare a comprehensive post-event report.
- Summarize participant attendance.
- Complete budget reconciliation.
- Report on media reach.
- Document operational achievements and challenges.
- Provide recommendations for improving future events.
The Event Organizer will also perform other duties assigned by the supervisor.
Required Qualifications and Experience
Interested candidates should meet the following requirements:
Education
- A Bachelor’s degree or Master’s degree in Event Management, Public Relations, Communications, Project Management, or a related field.
Professional Experience
- Three to five years of proven experience organizing medium- to large-scale international conferences, health workshops, or public campaigns in Rwanda.
Language Skills
- Professional fluency in English and Kinyarwanda.
- French language skills are an added advantage.
Technical Skills
- Strong project management abilities.
- Budgeting and financial coordination skills.
- Stakeholder engagement and coordination experience.
Personal Attributes
- High attention to detail.
- Strong problem-solving abilities.
- Ability to deliver quality work under tight deadlines.
- Excellent organizational and coordination skills.
How to Apply for the Hope Walks Event Organizer Job
Interested and qualified candidates are invited to submit their applications by email.
Applicants should prepare the following documents:
- Curriculum Vitae (CV): Highlight relevant event management experience and previous assignments.
- Cover Letter: Explain your suitability for the position and provide a brief summary of similar events you have organized.
- Portfolio or Reference List: Include evidence or references from previous event clients.
Application Email Addresses
Send applications to: andre.kagwa@hopewalks.org
Copy (CC): esperance.uwizeye@hopewalks.org
Required Email Subject:
Application – Event Organizer – (Your Full Name)
Application Deadline: 9 November 2026.
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