Training Administration Officer at Rwanda Management Institute (RMI)

Institution: Rwanda Management Institute (RMI)
Position: Training Administration Officer
Grade: Level 5.II
Number of Positions: 1
Employment Type: Contract
Location: Rwanda

About Rwanda Management Institute (RMI)

Rwanda Management Institute (RMI) is a public institution dedicated to strengthening professional skills and institutional capacity through quality training and development programs. The institute plays a key role in enhancing public sector performance through continuous learning and professional development initiatives.

Job Summary

RMI is seeking a qualified and motivated individual to fill the position of Training Administration Officer. The successful candidate will support training administration processes, admissions management, student records, inventory management, and coordination of training activities.

Key Responsibilities

• Collect and maintain administrative data related to training sessions.
• Process trainee applications from initial inquiry through enrollment.
• Contribute to the development and improvement of admissions processes and systems.
• Maintain accurate records of admitted students and trainees.
• Market training programs and support participant recruitment.
• Build effective working relationships with trainees.
• Handle trainee inquiries and provide relevant information.
• Acknowledge receipt of applications, transcripts, and supporting documents.
• Evaluate applications against established admission criteria.
• Prepare and issue degree audits for graduation purposes.
• Generate certificate codes based on student matriculation records.
• Ensure student results are entered into the Management Information System (MIS).
• Produce reports and statistics on graduates and training outcomes.
• Maintain updated records of fee-paying and non-fee-paying trainees.
• Conduct inventories of training materials and equipment.
• Update stock records and identify training material requirements.
• Request, distribute, and monitor training materials.
• Support procurement planning for training resources.
• Ensure training materials are available during training sessions.
• Organize and supervise training sessions.
• Perform any other duties assigned by the supervisor in line with the position.

Reporting Line

The Training Administration Officer will report directly to the Principal Senior Trainer Coordinator.

Qualifications

Applicants must possess any of the following qualifications:

• Bachelor’s Degree in Public Administration
• Bachelor’s Degree in Sociology
• Bachelor’s Degree in Law
• Bachelor’s Degree in Education

Experience Required: No prior professional experience required.

Required Competencies and Skills

• Time management skills
• Presentation skills
• Negotiation skills
• Strong interpersonal skills
• Strong IT skills
• Analytical and problem-solving abilities
• Teamwork and collaboration skills
• Fluency in Kinyarwanda, English, and/or French (knowledge of all three languages is an added advantage)

Recruitment Process

Candidates will undergo the following assessment stages:

1. Psychometric Test
2. Written Examination
3. Oral Interview

Who May Apply

This opportunity is suitable for recent graduates and early-career professionals holding a Bachelor’s Degree in Public Administration, Sociology, Law, or Education who are interested in training administration, student services, and institutional capacity development.

How to Apply

Interested candidates should submit their applications through the official Rwanda Public Service Recruitment Portal before 15 June 2026.

Important Notes

• Only shortlisted candidates will be contacted.
• Applicants must meet all qualification requirements stated in the job advertisement.
• Late applications will not be considered.

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